Job description

IT Project Administrator 

In over five decades of business MIKI Travel have grown to become one of the most influential Global Wholesaler’s in the world. With offices in over 36 countries around the world we offer a complete travel product. Our business diversity ranges from vast numbers of individual tours (FIT), large group series, ad-hoc group tours and covers restaurants, coaches and sightseeing products.

We aim to deliver outstanding customer service and satisfaction through continuous innovation, development and investment in systems and technology.

We are currently seeking an IT Project Administrator to support our Portfolio Manager and Management within our dynamic, fast paced eBusiness Technology division. This position is ideal for someone who is in IT already but would like to get more exposure on the career path towards Project Management. They will work closely with our Portfolio Manager, eBusiness Project Manager and Divisional Manager to assist with project activities.

Main Responsibilities

• Set up project management  tool (Version One and Jira) to facilitate sprint activities
• Manage users’ access to key systems such as Project management tool, Bugs management tool, Knowledge sharing portal
• Create templates for recurring sprint stories and activities
• Calculate sprint resourcing capacity
• Set up any new starter schedules and support activities required for new starters
• Maintain holiday charts and be the first point of contact for absence notifications registering
• Support the release process, release schedule and release notes as required
• Collect data from all team members and create sprint progress reports
• Help set-up, co-ordinate and participate in planning activities, Demo’s meetings as required
• Take on the scrum of scrum master duties when our Portfolio manager and Project manager is away or as requested
• Enhance and maintain knowledge sharing site as well as transfer documentation to relevant space
• Keep new starter pack updated
• Keep staff organisation chart and seating plans up to date
• Support with time logging activities for auditing
• Support with invoicing activities as needed
• Attend project meetings as requested and provide minutes
• Help with presentations as required
• Scheduling regular meetings and recording decisions
• Breaking projects into doable tasks and setting timeframes
• Assisting with some business analysis tasks, gathering data, drafting workflows, creating matrix

Job Ref
EBIZ 0303

Department
e-Business Systems

Location
London

Type of Employment
PERMANENT